Photo Booth

Deposits & Payment.

  1. To secure any event, we require a £50 security & safety deposit. This is in addition to the hire fee, and will be returned. This must be paid via an electronic source (Paypal/Card/ Bank Transfer) and will be returned via the same method.
  2. The following values shall be deducted from the security deposit if any of the following events occur due to the misuse by guests.
    1. Cancelled events- £50
    2. Broken or missing props- £5 each
    3. Damage to booth or equipment- Value of repair up to £50.
    4. Damage leading to the loss of future work -£50 (Regardless of value of repair.)
  3. If damage is serious enough to prevent the photo booth from running as previously agreed then the booth will be closed, and there will be no refund from the proportion of the hire fee that the booth isn’t open for.
  4. Deposits will be returned within 24 of the event. If there is any damage that required a repair quote the deposit will be held until the quote is received and accepted.
  5. Any deductions will be verified as appropriate via quotes, receipts or pictures.
  6. We require at least 50% of the hire fee to be paid in advance, with any remaining balance paid at the time of the event.
  7. Payment of the deposit confirms the acceptance of these terms
  8. Advertised fees relate to events within Portsmouth City limits & on a standard day. If the event is outside of these limits or to be held on a bank holiday or special day (eg New Years Eve) a surcharge will be added to the quote. All surcharges are calculated on a case by case basis.

Set Up

  1. Booths are to used for indoor use only & NOT SUITABLE for house parties
  2. The booths require the following minimum space in order to be set up:
    1. 3mtr wide x 3 mtr deep x 3mtr high
  3. If the above space is not available or we are unable to operate due to un-foreseen circumstances, external of South Coast Pictures operations, then the hire will be cancelled but full payment will still be due.
  4. The set up space must be clear of all fire escapes, & doors/ walkways unless agreed by the venue.
  5. A single plug socket located within 5 mtrs of the booth will be required.
  6. Time lost, due to any adjustments to the booths location post set up, will be deducted from the overall shooting time.
  7. Booths may become unavailable at short notice due to unforeseen events beyond our control (damage etc.) In the event of this happening we will offer an alternative option, with as much notice as possible.

Operation

  1. The booths holds a maximum of 10 people (Inflatable) or 6 people (Custom booth) at a time.
  2. A limitation on the number of people at a time may be imposed if the operator deems that there is an increased risk of injury or damage to users or the equipment.
  3. The operator has the right to refuse to take photos if their instructions are not being adhered to, until a time as that they are.
  4. The latest finish time for the booth to finish operating is 11pm.
  5. The booth will be open between the times agreed before the event. Any changes need to be discussed before 24 hours before the booth is due to start. If there is a delay in events on the day, it will be up to the operator’s discretion whether to extend the agreed hours.
  6. Images may be used ONLY for internal marketing on our social media platforms, website, or printed material. If you do not agree to this usage please let us know in writing (messenger, email etc) or by marking the relevant box on the booking form.

Weddings

Deposit & Payments

  1. Wedding photography only– We require a £50.00 deposit to secure the date, which will be deducted from your total fee.
  2. Wedding photography with Photo booth- We require a £50.00 safety & security deposit IN ADDITION to the hire fee. This will be returned to you after the event, and carry the same terms as a standard photo booth hire (please see above).
  3. We require at least 50% of the hire fee to be paid in advance, with any remaining balance paid at the time of the event at the latest.
  4. Fees are also able to be paid in installments should you wish
  5. Deposits will not be returned for cancelled events, but any additional payments will be.

Operation

  1. Please allow 3-6 weeks for the photos to be processed, and packages compiled. Times can vary depending on package requirements and seasonal workloads.
  2. All our images have no copyright restrictions, however we retain the right to use select images for our internal marketing via social media, website and print material.
  3. If you do not wish for us to use the images for marketing please inform us in writing (messenger, email etc)
  4. It is the customers responsibility to ensure that we have permission to photograph in the venues/ locations required and carry out the work as agreed.
  5. We undertake every care & check to ensure we are able to carry out the work as agreed. However if things beyond our control prevent us from doing so (e.g personal injury etc) then we will seek to find a replacement photographer at no additional cost to the customer. If this is unavailable, then we will negotiate a fee with the customer based on the work that is/able to be completed, and return any additional payments over this amount.

Children’s Party- Cut out Photo Fun

Deposits & payments

  1. A £30 deposit it required to secure the date
  2. The balance is due before or on the date
  3. No tokens/vouchers for prints will be given out until payment is made.

Operation

  1. We require at least 3 x 2mtrs of space to be able to set up in, which is also within 5 meters of a working plug socket & clear of any fire escapes, doors & walkways.
  2. Please allow at least 30 minutes to enable us to set up the equipment.
  3. Set up includes free-standing backdrop, tables, and electrical equipment.
  4. Sessions will last for 90 minutes. If this isn’t enough time to complete all the vouchers additional time will be at the discretion of the photographer.
  5. The session may be halted or stopped by the operator if they deem there is a genuine risk of injury to users or damage to the equipment.
  6. The operator has the right to refuse to take photos if their instructions are not being adhered to until a time as that they are.
  7. If any damage is caused that prevents us from operating, the session will be ended and no refund provided on unclaimed tokens/vouchers.
  8. Images may be used ONLY for internal marketing on our social media platforms, website or printed material. If you do not wish for us to use image for this, please inform us in writing or mark the relevant box on the booking form.
  9. Additional tokens can be purchased on the day, but quantities will be subject to available stock

Portraiture

Deposits & payments

  1. Shoots are secured with the lesser of either a £20 returnable deposit or full payment.
  2. Deposits are returned after the shoot, via either the same method as paid, or via a discount code to be used against future purchases. This is at the customers preference.
  3. Deposits/booking fees will only be returned in the case of cancellation or re-arrangement if confirmed 48 hours or more before the shoot was due to take place. No shows or cancellations within this timescale will be lost.
  4. Deposits must be made via Paypal, Bank Transfer, Card payment via our web store or Pingit. Sorry but we cannot accept cash payments for deposits.
  5. Mini shoots are non returnable once paid
  6. Gift vouchers can not be used for the deposit payment
  7. There is no obligation to purchase images after the shoot
  8. Image packages are only available in individual shoots. Purchasing images from 2 separate shoots, will require 2 packs to be brought.
  9. Images will be loaded onto a secure and pass-worded gallery within 48 hours for you to view. Links and passwords will be provided at the shoot.
  10. Galleries will be available for viewing for 1 month from being uploaded
  11. Images may be used for internal marketing on our social media platforms, website, or printed material. If you do not agree to this usage, please let us know in writing (messenger, email etc.)

Offers and Competitions

Wedding offer- Free personalised wooden photo frame album

  1. Weddings need to be booked, and deposit paid before 31st May 2017 to qualify
  2. Album comes with 2 cover photos only. The rest of the album is for you to complete how you wish.
  3. The personalisation wording is to be chosen by the customer
  4. The album is in addition to the packages, and doesn’t affect your options.
  5. All weddings booked must adhere to the standard wedding terms as mentioned above.

Photo Booth Offer- Early Bird deal, Save 15% on November & December 2017 bookings

  1. The hire must be booked and deposit paid before 31st May 2017 & event take place between 01/11/17-31/12/17 to qualify
  2. 15% saving is only calculated on the main hire fee, and not on any surcharges or additional items.
  3. All events booked must adhere to the standard photo booth hire terms as stated above.
  4. This offer is not available to be used in conjunction with any other offer.

Photo Booth Offer- Price match

  1. Price match on like for like deals only
  2. Formal written quote required for comparison
  3. Price match promise available to events within 20 miles of Portsmouth.
    Events outside this radius will be looked into on their own merit.

Combined package offer- All day photography and Photo Booth for only £600!

  1. Over includes the following standard packages: Wedding service package, with evening add on & 3 hour unlimited print photo booth.
  2. Any additional requirements, & travel charges will still be added
  3. Photo booth option may be ‘swapped’ for either the digital, or 2 hour print packages but the combined price will only incur a £50 saving.
  4. Bookings will need to adhere to the Terms and conditions as stated above for the standard packages.